![]() As Scott Ober suggests in his book Contemporary Business Communication, "The business writer should strive for an overall tone that is confident, courteous, and sincere that uses emphasis and subordination appropriately that contains nondiscriminatory language that stresses the "you" attitude and that is written at an appropriate level of difficulty." That said, be sure to sound like yourself - you don't want your letter to read as if a machine wrote it. Use a professional tone: Save casual, chatty language for email - your printed business letter should be friendly but more professional. (print Business Letters on corporate letterhead stationery) I know how busy you are, so I will give you a call on Tuesday to follow up if I haven’t heard from you. For your convenience, I have enclosed additional information describing GP & Associates full range of services.Ĭall to action: To set up an appointment to discuss your specific needs, please contact me at 30. Should you be thinking of purchasing another business, please note that we also offer business acquisition services. As our clients can attest, our various pre-sale price improvement strategies can significantly optimize a business's sale price. We enjoy working closely with clients throughout the sale process to ensure a smooth transition. For the past several years, we have specialized in business evaluation and transition services for sellers. I would welcome the opportunity to show you how GP & Associates was able to help Chad successfully sell his business earlier this year.Īs you'll see on our website, my associates and I have extensive experience in financial accounting, internal audits, and tax compliance. This business letter format illustrates the specific parts of a business letter:īody Text: I understand from our mutual acquaintance, Chad Johnson, that you are looking to retain an accountant to assist you in the sale of your business. Signature Block: Sign your letter in blue or black inkĬarbon Copy: Use if you are sending a copy to additional person(s) ![]() Group related information into paragraphsĬlosing "Call to Action": State what the reader needs to do and what you will do to follow up Outline the solution, providing proof in the way of examples and expert opinions. Establish any connection/mutual relationship up front. Salutation: Be sure to use a colon at the end of the name, not a comma as in personal lettersīody Text: State why you are writing. This will allow customers to find your small business more quickly. Don't include this information if it's already incorporated into the letterhead design. Sender's Address: It is a good idea to include sender's email and url, if available. Business Letter Template Fields:ĭate: Use month, day, year format, e.g., March 3, 20xx or 3 March 20xx If you are using Microsoft Word, you can turn to its built-in Letter Wizard for additional formatting assistance (look on the Tools menu). Typically margins are about 1 inch (25.4 mm) on all sides of the document, which is the default setting for most word-processing programs. The text is single spaced, except for double spaces between paragraphs. Use a standard business letter format and template: The most widely used format for business letters is "block style," where the text of the entire letter is justified left. Simply create a letter within a predesigned color letterhead template and then print your entire piece quickly and beautifully on your Xerox ® color printer. ![]() Select a professional letterhead design for your small business: Your business letter is a representation of your company, so you want it to look distinctive and immediately communicate "high quality." For a convenient and economical alternative to using traditional preprinted letterhead, try using our letterhead and envelope design templates. To make sure you are writing the most professional and effective letter possible, use the business letter format and template below and follow these basic business letter-writing guidelines. A carefully crafted letter presented on attractive letterhead can be a powerful communication tool. ![]() DocuShare Enterprise Content ManagementĮ-mail may be the quick and convenient way to relay daily business messages, but the printed business letter is still the preferred way to convey important information.
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